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Applications of OCR Document Scanner You Have Never Considered

by basicact

If you work in the office, you might have heard about OCR document scanners. But do you know what is OCR? Well, Optical Character Recognition (OCR) is computer software that electronically recognizes written or printed text within an image file or a physical document and turns this into the machine-readable format for data processing. 

Optical character recognition technology, in other words, aids in the conversion of photographs or physical documents into searchable text. Examples of OCR include PDF to text converters, text extraction software, and Google’s picture search feature.

OCR Document Scanner Softwares or Apps

PDF Scanner: Document Scan and OCR 

The most well-known character recognition app is ‘PDF Scanner: Document Scan and OCR,’ which has a reputation for being user-friendly. The Android app allows you to sign documents by importing photographs and PDFs.

Online OCR

This OCR technology is also quite basic and easy to use, and it can be accessed online. ‘Free Online OCR’ is also advantageous as it supports almost 46 languages including Portuguese, Italian, Japanese, Spanish,  and Chinese.

Office Lens

Microsoft created Office Lens, a cellphone OCR scanner app. Its major purpose is to transfer whiteboard notes into digital format. Electronic versions of printed material, billboards, and letterheads can also be edited. Its allure stems from its ability to enhance and optimize photos by dynamically adjusting them to fit the screen.

Applications of OCR Document Scanner

OCR has many applications which are as under:

Banking

The banking business, as well as other finance-related industries such as insurance and securities, are big users of OCR. The most common application of Optical character readers is in the processing of cheques in which the handwritten cheque is first scanned, its contents are then transformed into the digital text, then the signatures are validated, and finally, the cheque is cashed in a timely manner and all is done with human intervention. While near-perfect reliability has been attained for printed checks (with the exception of signature verification, which requires a comparison with a pre-existing database), full autonomy for handwritten cheques is still a huge way off. This difficulty, however, is not as daunting as it may appear, that is because of deep learning AI approaches applied to handwritten OCR. Reduced clearance time of a cheque saves money from payers to the banks.

Legal Purposes

A variety of OCR applications are available in the legal industry since it produces so much documentation. The simple OCR application can not only digitize, database, store, but also search hundreds and thousands of affidavits, files, wills, judgments, statements, and some other legal documents, particularly the printed ones. OCR technology is now extended to the non-Roman script language, bringing the documents in Arabic, Chinese as well as other scripts into a digital realm. Fast access to proper documents from thousands of previous cases is undoubtedly a place for a sector depending on court precedent.

Healthcare

Another industry that benefits from optical text recognition is the medical field. Things such as diagnostic tests, past illnesses, and their treatments, insurance payments, hospital records, and so on could be made available in one centralized location, rather than having to keep bulky folders of X-rays, reports, and other paperwork. The ability to digitally preserve a hospital’s whole record is also beneficial to epidemiology (disease prevalence) and logistics (maintaining suitable stores of equipment, drugs, and other consumables). It’s also important to note that combining such records from several hospitals across a region could produce a vast database for a more data-driven healthcare policy and supply.

 In Traveling

The travel sector has been transformed by OCR text recognition, which has made travel considerably easier. OCR technology is utilized everywhere to improve customer experience, whether you are buying any trip or any hotel, checking in to your hotel room or the airport, or managing the travel bills.

OCR technology is used in the majority of airports and mobile travel apps for security and data storage. OCR Solutions has a wide range of uses, from scanning passports to storing an individual’s personal information when purchasing a hotel or a flight.

Advantages of OCR Document Scanner

OCR document scanning is not only cost-effective but also improves accuracy by eliminating human errors. It converts unstructured data into searchable information and makes it available at a faster rate, thus speeding up the business process. The easy access to searchable data not only ensures customer satisfaction but also creates a stress-free environment so that the employees can focus on their goals and enhance their productivity.  

Final Thoughts

OCR document scanner offers a wide range of benefits from eliminating human errors to doing work with accuracy and faster speed. It is a one-stop solution for all businesses to convert documents into a machine-readable format.

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